Student Organization Renewal

Annual Spring Renewal

Part of maintaining active status as a recognized student organization on campus is a yearly renewal process in which your organization does the following:

  1. Updates its online information in , including organization officers list on the roster and faculty/staff advisor when required.
  2. Submits an updated constitution.
  3. Fulfills requirements for continued recognition.

Please read through the information below thoroughly as it outlines the process for the three steps noted above.

Expand all   |   Collapse all

STEP 1: Renew your organization on

  1. Log into Involve (formerly called Presence) and click on your person icon on the right corner of the page. Choose admin dashboard. The head to the organizations page or click the link in your email and skip to the final picture. Screen shot from Presence showing when to find your organization listing.
  2. Search for your organization.Screenshot from Presence showing how to select your organization
  3. Click on the three dots on the right of your organization. Then select transition.Screenshot from Presence showing how to select transition
  4. Update ALL necessary information (meeting time, contact, social media handles, etc.) When done, click submit in the top right corner.

  5. Screenshot from Presence showing how to submit transitioned information

Transition status will be approved by AMU Student Engagement staff.

Download PDF Instructions for renewal.

STEP 2: Constitution

If you have not done so as part of your transition process, once transition is approved, submit an updated constitution for your organization.

  1. Go to the admin dashboard in Presence.
    Presence Admin Dashboard
  2. Choose "organizations from the left menu and select the organization from the list of options available to you.
    Accessing your organization from the admin dashboard
  3. Click the three dots and select "documents."
    Editing organization information in Presence
  4. Click the + in the upper right hand corner and upload  your constitution. Make sure to label it "Constitution" and the year.
    Updating documents on Presence

uploading constitution in Presence

STEP 3: Requirements to maintain recognized status

Fall 2025 - Spring 2026 requirements TBA.